There are several factors that can affect the consistency of search results.The continual indexing of incoming email because Exchange Search continuously crawls and indexes your organization's mailbox databases and transport pipeline.Bulk importing large amounts of email, which takes time to index.If you do experience dissimilar results for the same search, consider placing mailboxes on hold to preserve content, running searches during off-peak hours, and allowing time for indexing after importing large amounts of email.You can use a custom management scope to let specific people or groups use In-Place eDiscovery to search a subset of mailboxes in your Exchange Server organization. Hosted on Microsoft globally redundant servers, with IT-level phone support 24 hours a day, seven days a week, Exchange Online Archiving is compatible with Exchange Server 2019, 2016, 2013, and 2010. After you disable a mailbox, it is disconnected from the user account but remains in the mailbox for a certain period, 30 days by default. If you use other properties, such as In-Place eDiscovery uses the content indexes created by Exchange Search. This information is logged in the admin audit log entries. In-Place eDiscovery. For details, see You must take the above steps along with any other account management processes required by your organization, but without disabling or removing the mailbox or removing the associated user account.When planning to implement mailbox retention for messaging retention management (MRM) or In-Place eDiscovery, you must take employee turnover into consideration. You can use the administrator role group report to search for changes made to administrator role groups. For details, see Configure delivery restrictions for the mailbox so nobody can send messages to it. This information is helpful in determining query effectiveness. You can search mailboxes and sites in the same eDiscovery search by using the Content Search tool. For information about how to remove Full Access mailbox permissions on a mailbox, see Set the message size limit for messages that can be sent from or received by the mailbox user to a very low value, 1 KB for example. To learn more about hybrid deployments, see To successfully perform cross-premises eDiscovery searches in an Exchange Server hybrid organization, you will have to configure OAuth (Open Authorization) authentication between your Exchange on-premises and Exchange Online organizations so that you can use In-Place eDiscovery to search on-premises and cloud-based mailboxes. Role Based Access Control (RBAC) provides the Discovery Management role group to delegate discovery tasks to non-technical personnel, without the need to provide elevated privileges that may allow a user to make any operational changes to Exchange configuration. You can search mailboxes and sites in the same eDiscovery search by using the Content Search tool. 11 An Exchange Online Plan 2 or Exchange Online Archiving license is required to retain content in a user mailbox by using a retention policy.
Exchange Online (Plan 2), $8.00 user/month (annual commitment) Buy now Includes all the features of Exchange Online (Plan 1), plus unlimited storage, hosted voicemail, and data loss prevention. In Exchange and SharePoint, this is done using OAuth authentication. To prevent access by others, you must remove their Full Access permission from the mailbox. For more information about KQL, see In-Place eDiscovery does not support regular expressions.The following screenshot shows an example of a search query in the EAC.When using In-Place eDiscovery, also consider the following:Lower storage requirement and smaller discovery mailbox size due to reduced number of messages copied.Reduced workload for discovery managers, legal counsel, or others involved in reviewing search results.Reduced cost of eDiscovery, depending on the number of duplicate items excluded from search results.When Exchange Search fails to index an IRM-protected message, either due to a decryption failure or because IRM is disabled, the protected message isn't added to the list of failed items. For details, see After you create an In-Place eDiscovery search, you can copy the search results to a target mailbox. This can happen even when rerunning the same search within a short amount of time. If the query is too narrow, it may significantly reduce the number of records returned or return no records at all.
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